How to Create a PowerPoint Template

How to Create a PowerPoint Template

Using PowerPoint templates saves you time when creating new presentations. You can also create a template to share with colleagues, friends, or online so others can use or build on your styling. This guide shows you how to create a PowerPoint template for all versions of PowerPoint.

Customizing your presentation

A PowerPoint template is created either from an existing or a new presentation. If you have an existing one, you can skip this section.

Slide Master

Open a blank presentation and go to the VIEW tab.

PowerPoint view tab
Select VIEW to access more tools.

Click Slide Master in the “Master Views” section. The Slide Master applies any edits you make to every slide in the presentation.

PowerPoint Slide master
Click Slide Master to launch it.

Set presentation size

Select the first slide in Slide Master. Then, click on Slide Size in the “Customize” section. Ensure the size is set to Widescreen (16:9) if you use large, modern screens like a laptop. Or Standard (4:3) for smaller and older monitors.

PowerPoint Slide size
Choose an option depending on the type of screen that is being used for the presentation.

Set presentation template, colors, and background style

Next, choose a theme for your presentation template. The theme ensures that your template looks organized and neat. Select Themes and choose a theme style depending on your preference.

PowerPoint themes
Select your preferred theme option.

If you want to create a custom theme color for your presentation, select Colors and click Customize Colors…

PowerPoint Customize theme color
Select Customize Colors…

Choose the colors you want in the “Theme colors” section. Click Save when you are done.

PowerPoint Create new theme colors dialogue box
Click Save when you are done.

To apply the custom theme color, click Colors and select the name of the theme color you have created.

PowerPoint Select custom theme
The created custom color will appear at the top of the list.

Next, set a background style for your slides. Select Background Styles, then choose a style of your choice. You can use an image or a preset background style.

PowerPoint background styles
Select a background style.

Insert a logo (optional)

  1. If you have a company logo that you want to appear on every slide in the template, insert the logo in the Master Slide. Select the first slide in the Slide Master, click the INSERT tab, and select Pictures.

    PowerPoint Pictures tool
    Ensure that the first slide is selected.

  2. Browse for the logo and click Insert.

    PowerPoint Insert command
    Click Insert to import the logo into PowerPoint.

  3. Notice that the inserted object will appear on every slide.

    PowerPoint preview image in master view
    The logo will appear in the same location on every slide.

Saving a PowerPoint presentation as a template

  1. Click on File in the top menu.

    PowerPoint File tab
    Click to view the backstage of the document.

  2. Select Save As and click Browse.

    PowerPoint save as tool
    Select Browse to launch Windows Explorer.

  3. Click Save As Type and select PowerPoint Template.

    PowerPoint Save as Template
    Choose PowerPoint Template as the file type.

  4. Click Save.

    PowerPoint Save template command
    PowerPoint will save the document in its template folder for quick access.

How to open a PowerPoint template

  1. Open a blank PowerPoint document and click the FILE tab.

    PowerPoint File tab blank presentation
    Click the FILE tab.

  2. Select Open, then click Browse.

    PowerPoint open and Browse
    Select Browse.

  3. Select All PowerPoint Presentations and click PowerPoint Template.

    PowerPoint All powerpoint presentation option in open dialogue box
    Click the option PowerPoint Templates.

  4. Navigate to where you saved your template. Then, click the “File Name:” drop-down arrow and select the template from the list.

    PowerPoint File name option in open dialogue box
    Select the template file in the drop-down list.

  5. Select the template file, then click Open.

    PowertPoint how to open a template
    Find the template in your computer files.

How to apply a template to an existing PowerPoint presentation

You can copy and paste your document into the template to apply the styles. Follow these steps to do it:

  1. Open your presentation and select any slide in the slide section. Press CTRL+ A (Command + A on Mac) to select every slide, then click Copy from the top ribbon.

    PowerPoint copy slide command
    Select all slides, then select Copy.

  2. Open the PowerPoint template and go to the slide section. Select the first slide, then click Paste.
    PowerPoint Paste option
    Ensure that you have selected a slide.

    The pasted slides will adopt the style of the template.

    Check how the slides appear with the template style.

Phoebe is an HR assistant in her day job, but is also a web blogger that loves writing guides and sharing her experiences. When she is not out with her friends, she enjoys traveling or binge-watching Netflix. She graduated with a BA in Communication and Media Studies from the University of Utah, and is a chief editor at TechObservatory.

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