How to Double Space in Microsoft Word

Double spacing adds a blank line between every line of text. It is commonly used in academic and professional writing, making it easier to read, edit and make notes on a word document. You can change your text to double spacing using various methods. I’ll be showing you the steps using Microsoft Word 2019.

Using the Home tab

This is one of the easiest ways to enable double spacing in your document. Follow these steps:

  1. Go to the Home tab and select the Line and Paragraph Spacing icon (The icon with four lines and up and down arrows on the ribbon)

    Line and Paragraph Spacing.
    Click on the Line and Paragraph Spacing icon.
  2. Once you click the Line and Paragraph Spacing icon, a drop-down window appears
  3. Select 2.0 for double spacing.

    Line and Paragraph Spacing Options.
    Select 2.0

And that’s it! Your document will now automatically set each line to double spaced as you write!

Using the Design tab

  1. Go to the Design tab and click on it
  2. Then click on the Paragraph Spacing icon

    Design tab >Paragraph Spacing
    Click on the Paragraph Spacing icon.
  3. A drop-down menu appears,
  4. Click on Double to apply double spacing on your current word document.

    Design tab> Paragraph Spacing> Double.
    Click on Double.

Double-spacing on a paragraph or part of a passage

Follow the steps below to enable double spacing on a selected portion of the text in a word document

  1. Highlight or select the desired text or Paragraph, or select everything by pressing Ctrl + A.

    Highlight/select the desired text
    Highlight the desired text.
  2. Right-click on the selected text.
  3. On the pop-up menu that appears, click on Paragraph.

    Right-click on the selected text and click on Paragraph
    Click on Paragraph.
  4. A ‘Paragraph’ dialog box will appear. Next, navigate to the ‘Spacing’ tab.
  5. Click on the drop-down menu under ‘Line Spacing’
  6. Select Double and click OK to apply double spacing on the selected text.

    Paragraph dialog box
    Under Line Spacing, select Double, then click OK.

Double spacing using keyboard shortcuts

If you find yourself changing line spacing often, learning these keyboard shortcuts will save you a lot of time. To use the double-spacing shortcut, follow these steps:

  1. Select or highlight the text you wish to double space or press Ctrl + A to select everything
  2. Press Ctrl + 2 (Windows PC) or Command + 2 (Mac), and the selected text will be double spaced.

Other useful spacing shortcuts include:

Ctrl + 1 (Windows PC) or Command + 1 (Mac) for single spacing.

Ctrl + 5 (Windows PC) or Command + 5 (Mac) for 1.5 line spacing.

Changing the default line spacing in Microsoft word to double spacing

It’s important to note that Microsoft Word’s line spacing is 1.15 by default. If you wish to change it to double space or your desired line spacing, you can do so through the following steps:

    1. Go to the Home tab and click on Line and Paragraph spacing icon.

      Line and Paragraph Spacing icon.
      Click on the Line and Paragraph Spacing icon.
    2. On the drop-down menu, select Line Spacing Options.

      Line Spacing Options.
      Choose Line Spacing Options.
    3. A ‘paragraph’ dialog box will appear. Navigate to the ‘spacing’ tab.
    4. Click on the drop-down menu under ‘Line Spacing’
    5. Choose your desired line spacing.

      Paragraph dialog box
      On the dialog box, choose your desired Line Spacing option.
    6. Select Set As Default.
    7. On the dialog box, select All documents based on the Normal template.
All documents based on normal template
Select ‘All documents based on the Normal template’ then click OK to save changes.

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