How to Save a Word Document as PDF

Saving a word document as a PDF preserves its format and ensures compatibility with different operating systems. Additionally, it results in a smaller file size. This guide shows you the main ways to save your word document as a PDF.

Save as PDF

  1. Click the File tab at the top left of your document.

    The File tab
    Click the File tab.
  2. Select Save As from the menu.

    Select Save As
    Select Save As from the menu.
  3. Click Browse to select a location on your computer to save the file.

    Click Browse
    Click Browse to select a location to save the file.
  4. In the Save as type field, select PDF from the drop-down list.

    Save as type
    Select PDF in the Save as type field.
  5. Click Save to save the PDF file.

    Click Save
    Click Save

Using the Export feature

  1. Click File on the top left of your document.

    The File tab
    Click the File tab.
  2. Select Export from the menu.

    Select Export
    Select Export from the menu.
  3. In the window that appears, click Create PDF/XPS.

    Create PDF/XPS
    Click the Create PDF/XPS button.
  4. Choose where you want to save the file, and give your document a name.
  5. Now click Publish to create and save your PDF.

    Choose a location to save the file then click Publish
    Choose a location to save the file, then click Publish.

Save Specific Pages of a Word Document as PDF

You may want to save specific document pages as a PDF when dealing with large documents. Here’s how you can do that in MS Word:

  1. Click File at the top left of your document.

    The File tab
    Click the File tab.
  2. Select Print from the menu or press Ctrl + P (on Windows) or Command + P (on Mac).

    Select Print from the menu
    Select Print from the menu.
  3. Select Microsoft Print to PDF under the “Printer” heading.

    Microsoft Print to PDF
    Select Microsoft Print to PDF.
  4. In the Pages box, enter the specific pages you want to print.

    Enter the pages you want to print
    Enter the pages you want to print in the Pages field.
  5. Now click the Print button. The Save print output as dialog box appears.

    Click big Print button
    Click the Print button.
  6. Select a folder and enter a file name for the PDF file. Click Save to save the PDF file to your device(only the selected pages will be saved as PDF)

    Select file destination then click Save
    Select file destination, then click Save.

Third-Party Apps and Conversion Websites

If you do not have MS Word installed on your device, you can use conversion websites (some popular ones include: freepdfconvert, ilovePDF, and smallpdf) to convert any document type to a PDF. Here’s how to use smallpdf to save your word document as a PDF

  1. Go to smallpdf

    Open smallpdf
    Open smallpdf.com
  2. Select Word to PDF from the Tools tab.

    Select Word to PDF
    Select Word to PDF.
  3. Drag and drop your word document into the conversion box.

    Drag and drop your Word file
    Drag and drop your Word file into the conversion box
  4. Once the document is converted, click Download to save it to your device.

    Click Download
    Click Download to save the converted PDF to your device.

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